What is a Data Lake? Defining the Term & How it Can Transform Your Records Management

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The term ‘data lake’ has been floating around the Records and Information Management world for the past few years. While there has been growing discussion as more enterprises begin utilizing data lake services, the concept itself and how it can bring value to RM is still be a bit murky.

We’re here to clear up the muddy waters around this term for you. We'll explore origins of the data lake, what it is, and how it compares to data warehouses (they're similar, but don’t get them confused). We'll also address three common critiques of the concept before covering how the right data lake solution can transform and bring insights to an organization's RM.

Let's dive in.

Where did data lakes come from?

Got big data? As described in our blog on AI, every two days we create as much information as we did from the dawn of civilization up until 2003. Much of this data is unstructured.

In the past two decades, organizations began to find that traditional data storage solutions were no longer sufficient to hold all of their information. A new solution that could hold large volumes of unstructured data was necessary, and thus data lakes were created.

The term itself was coined in 2010 by James Dixon, then-CTO of Pentaho. He used it to contrast data marts, which are smaller data repositories with limited storage (a subset of data warehouse, which we'll explore below). Dixon described the term in the following way:

If you think of a data mart as a store of bottled water—cleansed and packaged and structured for easy consumption—the data lake is a large body of water in a more natural state. The contents of the data lake stream in from a source to fill the lake, and various users of the lake can come to examine, dive in, or take samples.”

What is a data lake?

Simply put, a data lake is a type of data repository which has a flat architecture that provides capacity for storing large volumes of information. Just like the body of water, this is a reserve that all types of data, whether text or image-based, processed or raw, can be streamed in from all different sources. Data lake solutions are beneficial to records management because they provide organizations with a single source to backup and safeguard their information. Each data element in the lake is tagged with a set of metadata tags, so users can access and gain the most insights from whatever is stored. Let’s compare this term to a more traditional data storage repository, the data warehouse.

How does the lake compare to the warehouse?

The data lake is often compared to the data warehouse. We’ve created the chart below to outline their differences but will first state: one was not created to replace the other. This is not a 'data warehouse versus lakes' discussion because both serve their own purpose. Organizations should look at factors of each and understand their RM needs before deciding to incorporate one or both. While organizations can use data warehouses for smaller amounts of processed data to refer back and answer more specific business questions, data lakes are better used for storing large amounts of unstructured, processed or unprocessed data for gained clarity and business insights.

Data warehouses Data lakes
Centralized data storage Decentralized data storage
Hierarchical structure Flat architecture
Can retain processed data Can retain all data types
Limited data storage Holds large volumes of information
Established, standardized structure More flexibility

 

Items to consider: 3 common data lake critiques

While data lakes have garnered excitement for their storage capabilities, they have not come without their critiques. When considering this data repository, organizations should be aware of the part of the discussion that questions this type of solution. We'll list the top three here before addressing how these challenges can be avoided and the most insights gained in the following section.

1. The lake is expansive

The large capacity of storage with data lakes brings intrigue, but it can also instill the fear of a vast source where masses of information will stream, sink to the bottom and be forgotten.

2. Data quality can vary

Related to the volume capacity once again, questions have been raised about the quality of information from a data repository that can hold so much unprocessed data. What if the waters holding business-critical information become murky with all the other information?

3. Questions around security

While the governance and security of data warehouses is trusted, there are concerns around these factors for data lakes. Since the latter repository is newer, there is worry that this source of backed up content can leave organizations' information vulnerable.

Gaining the most value from data lakes for your RM

Those three common critiques around data lakes are important to consider: organizations need to be extremely mindful where they are streaming and storing their information or they can find themselves with a data swamp repository that is not well protected or providing them with much additional value. Not the crystal blue waters one would hope for.

This enforces just how critical it is to select a solution that will not only help organizations store and manage their information, but provide clarity for improving business processes.

How to ensure this? Storing information in a data lake that is intelligent. A data lake repository like Collabspace stands apart because it implements artificial intelligence to automatically stream and categorize content from systems without impacting use or operation. This solution has basic data lake capabilities, enabling information retention and protection with compliant archive and backup into a ransomware-proof WORM-compliant storage system. But it is the AI compute that ensures visibility and avoids staff interruption to unlock new insights and intelligence for improved records management and overall business processes.

 

The data lake is a storage repository that offers a lot of potential to organizations with its ability to hold large volumes of all types of data. This ability should be taken seriously to avoid a data swamp of old information that has been streamed and forgotten. The best way to get the most value from this repository type is selecting a solution where the stream flows both ways: organization's data is streamed in to centralize, backup and secure from one central hub, while application of AI allows for an outflow of visibility and business insights.

Curious to learn more? For specifics around how Collabspace data lake capabilities can bring information clarity, visibility, and insights to your organization, contact us or access our free information pack below:

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Collabspace Data Lake

 

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Tagged: Collabspace, Records Management, Archive & Backup, Discovery, AI

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